Cataloguing, invoicing, and consignor settlements in one place — so your team stops hunting through spreadsheets, re-keying results, and spending days on what should take minutes.
Cataloguing is the single biggest bottleneck in most houses — time-consuming, labour-intensive, and tedious when done manually. Sablot's cataloguing tools are built specifically for specialist auction houses, with support for complex lot hierarchies and detailed attribute tracking. Upload photos, assign categories, and use bulk operations to manage hundreds of lots without the repetitive manual work that eats into your week. Every lot is tracked through the entire auction lifecycle.
Most houses run auctions across multiple platforms then spend hours entering the same data into their back-office system. Sablot imports results directly from Invaluable, LiveAuctioneers, and The Saleroom — automatically matching hammer prices to your lots, applying buyer premiums, and calculating VAT. No re-keying. No spreadsheet reconciliation. One click and your results are ready for invoicing and settlements.
Generate professional, branded invoices in seconds. Sablot creates polished PDFs with your house styling, lot details, hammer prices, premiums, and totals. Every invoice is numbered, dated, and logged automatically. Track payment status at a glance with our clean dashboard. Automated reminders keep your buyers on top of payment without constant chasing. Manage debtors, set payment terms, and maintain clear records for your accounting team.
Settlement is where most houses lose the most time — weeks of manual calculations, spreadsheet matching, and version control problems when multiple people update the same document. Sablot handles complex commission tiers, sliding scales, and special rates automatically. Generate settlement statements showing hammer, premium, VAT, commission, and net payable in one clear document. Batch process settlements so your consignors get paid in days, not six to eight weeks.
Save hours on catalogue writing. Upload a photo, select the category (antiques, art, jewellery, furniture, collectibles), and add any key details you want highlighted. Sablot's AI generates a professional, publish-ready description in seconds. The system understands specialist terminology across all collecting disciplines and adapts its language to match your house style. Perfect for busy auction days when you need to catalogue dozens of lots quickly without sacrificing quality.
Give buyers a frictionless way to pay. Every invoice includes a unique Stripe payment link. Buyers click the link, enter their card details, and payment is processed instantly. Money arrives in your account within 1–2 business days. Your team stops chasing payments—buyers are more likely to pay when it's just one click away. Sablot tracks every payment automatically and updates invoice status in real time. Reduce days sales outstanding and improve cash flow.
Track unsold lots and outstanding debts on one clear dashboard. Flag which items didn't sell and automatically generate re-entry lists for your next sale. Monitor which buyers owe you money and how overdue their payments are. Sablot's reporting tools let you see at a glance your outstanding cash position. Automated reminders help you chase late payers without manual administration. Reduce bad debt and improve working capital management.
This isn't just software—it's a partnership. When you sign up to Sablot, you get a dedicated consultant who understands auction house operations. They handle your initial setup, migrate your historical data, configure your workspace exactly how you work, and train your team to use the system confidently. During onboarding they'll walk through your workflows, answer questions, and make sure you're ready to go live. That same consultant remains available for ongoing support, training, and optimization.
Watch Sablot handle a real auction workflow. Our consultants will show you how the system works and answer all your questions.
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